The best personal trainer software depends on your main job. If clients follow your programmes on their phones, choose a coaching app: TrueCoach, Trainerize, PT Distinction or My PT Hub. But if you mostly train people in person, admin matters more. Then a booking and admin tool fits better, such as Aasure or Setmore. Mindbody and Glofox also suit studios.
That split matters because the two kinds of tool barely overlap. So a trainer who picks the wrong kind pays for features they never open. This guide compares eight personal trainer software tools on published price and on what each one does well.
We are one of the eight. Aasure appears below alongside seven competitors, so read this knowing who wrote it. We also say plainly where the others beat us, and one whole section covers that. Every price links to the vendor's own pricing page, checked on 24 September 2026. Where a vendor publishes no price, we say so instead of guessing.
How we chose these eight personal trainer software tools
We started from the shape of a UK PT business, rather than from feature lists. IBISWorld counts 24,856 personal trainer businesses in the UK in 2025. Meanwhile Statista estimates 62,400 fitness instructors working in the UK in early 2026. Most of those people work alone or in small teams, so solo pricing matters most in personal trainer software.
So we sorted on three questions that genuinely change the answer.
Do clients train with you, or without you?
This is the big one. First, an online coach sends programmes that clients follow alone. That coach needs an exercise library, a client app and progress tracking. By contrast, an in-person PT sees clients face to face. So that trainer needs bookings, deposits, packages and invoices far more than a workout builder.
How many clients do you carry?
Most coaching apps charge by client tier. In practice, the jump from five clients to twenty often doubles or triples the bill. So count your active clients before you compare personal trainer software prices.
What happens when a client cancels late?
Late cancellations cost a PT real money, because the hour cannot be resold. Our guide to a personal trainer cancellation policy covers the wording. But whether your personal trainer software can hold a deposit against that policy matters just as much.
Finally, we excluded enterprise gym systems priced for chains. We also left out tools we could not check on a public page.
The best personal trainer software in the UK, tool by tool
Eight tools follow, and each entry says who it suits and what it costs. It also says where each one falls short.
Aasure: admin-first, on one flat fee
Aasure's pricing is £29 a month on Solo, £59 on Growth and £89 on Scale, including VAT. Every plan includes every feature, and the plans differ only in staff seats. There is no commission and no charge per client. Every plan also starts with a 30-day free trial, with no card needed.
As personal trainer software, Aasure puts booking, client records, reminders and email marketing in one place. For example, a client books online and gets a reminder by email. They can also cancel or reschedule online themselves. Then, if a client goes quiet, Aasure sends a win-back email by itself. Packages and blocks are coming soon, as our page for personal trainers explains.
Where it does not win. Aasure does not build workouts, so there is no exercise library, no programme builder and no training app for clients. It takes no card payments or deposits yet, though you can record a payment by hand. It also has no marketplace, so it will not find you new clients. Finally, we are newer than everyone else here.
TrueCoach: the cleanest programme-first app
TrueCoach's pricing page lists Starter at $29.98 a month for up to five clients. Standard then costs $69.98 for up to 20 clients, and Pro costs $164.98 for up to 50. Annual billing lowers each price, for example to $26.34 on Starter. There is also a 14-day free trial.
TrueCoach does one job, and it does that job well. You write programmes, clients follow them in the app, and you review their progress. The TrueCoach homepage claims over 16,000 coaches and more than 50 million workouts delivered. Payments run through Stripe, and the Starter plan already lists automated payments.
Where it falls short for an in-person PT: its pricing page does not list appointment booking. So you may still need separate personal trainer software for your diary.
Trainerize: the widest feature set, built from add-ons
Trainerize's pricing page offers a free plan for one coaching client. Its own FAQ then puts Grow at $10 a month for two clients. Pro then runs from $25 for five clients up to $135 for 50. Annual billing also saves 10%.
Trainerize covers workouts, habit coaching, meal tracking and messaging in one app. The Trainerize homepage claims more than 400,000 trainers and coaches. That is the largest user base claimed on any homepage we checked.
However, the extras add up. First, Stripe payments cost $10 a month more. Then scheduling and payments sit inside a $25 Business add-on. After that, a custom branded app costs a one-off $169. So price the personal trainer software plan you would actually use, not the headline.
PT Distinction: UK-run, with a custom app on Pro
PT Distinction's pricing starts at $19.90 a month for three clients, plus $6 per extra client. Pro costs $59.90 for 25 clients and adds a custom branded app. Then Master costs $89.90 for 50 clients. Every plan starts with a one-month free trial.
The company lists a registered office in Wiltshire, and every plan lists same-day support. The PT Distinction homepage covers programmes, nutrition, packages, payments and scheduling. It also claims use by over 60,000 training businesses.
But the per-client charge on Basic is the catch. So at ten clients, Basic already costs more than Pro's entry price.
My PT Hub: unlimited clients on the middle plan
My PT Hub's pricing lists Starter at $25 a month for three clients. Premium then costs $59 with unlimited clients. Ultimate costs $215 and includes five extra trainers. A custom branded app costs a one-off $95, and there is a 30-day free trial.
My PT Hub is the most complete all-rounder in coaching-focused personal trainer software, because it covers booking too. Its Starter plan already includes one-to-one bookings and payment processing. Premium then adds group classes, live streams and automated check-ins. The My PT Hub homepage claims over 200,000 coaches in more than 170 countries.
Because Premium removes the client cap, it suits a PT with a growing roster. As a result, you stop watching a client counter.
Mindbody: studio software with a consumer app
Mindbody's UK pricing page quotes from £89 a month per location. The three plans, Starter, Accelerate and Ultimate, need a sales call for exact prices. There is also no setup fee on any plan.
Mindbody also runs a consumer app that can send you new clients. That discovery has a price, though. Mindbody charges 20% of a new app client's first purchase, capped at 30 in local currency. Later bookings from that client carry no fee.
A fee applies only when the app delivers a client you wouldn't have received otherwise.
For a studio with classes, instructors and memberships, Mindbody earns its place. But for a solo PT, much of that personal trainer software goes unused. Our Mindbody alternative comparison sets out that trade in full.
Glofox: gym and studio software, quote only
Quote only. Glofox's pricing page asks you to request a quote and publishes no figures. So we will not invent one.
The Glofox homepage describes software to "grow your gym or studio", used by over 30,000 studios and gyms. It covers class scheduling, memberships, payments and a branded member app. Therefore, this personal trainer software suits a PT who has grown into a small studio, not a solo trainer.
Setmore: the free booking option
Setmore's pricing page is free for up to four users, with unlimited appointments. Pro costs $12 per user monthly, or $5 on annual billing. Pro then adds SMS reminders, two-way calendar sync and deposits.
For a new PT who only needs a booking link, Setmore is cheap personal trainer software. Likewise Calendly's pricing page shows a free plan. But Calendly collects payments only from its $10-a-seat Standard plan. Still, neither tool builds workouts, tracks packages or chases invoices.
Personal trainer software prices side by side
We checked every figure on 24 September 2026, and each links to its source above. Personal trainer software prices change, so verify before you sign.
| Tool | Entry price, monthly | Around 20 clients | Priced by | Workouts and client app |
|---|---|---|---|---|
| Aasure | £29 (30-day free trial) | £29 | Flat fee | No |
| TrueCoach | $29.98, 5 clients | $69.98 | Client tier | Yes |
| Trainerize | Free, 1 client | Not published per tier | Client tier | Yes |
| PT Distinction | $19.90, 3 clients | $59.90 | Per client | Yes |
| My PT Hub | $25, 3 clients | $59 | Plan | Yes |
| Mindbody | From £89 per location | Quote | Location | Not listed |
| Glofox | Quote only | Quote | Quote | Member app |
| Setmore | Free, 4 users | Free | Per user | No |
Two things this table hides, and both matter.
Currency. Five of the eight showed us US dollar prices when we checked. UK visitors may see pounds instead. Otherwise, your sterling bill moves with the exchange rate, and your card may add a fee.
Card processing. Also, every personal trainer software tool that takes payments passes on a processing charge. Stripe's UK pricing is 1.5% plus 20p for standard UK cards. So our real bill calculator adds that back in.
What personal trainer software really costs at 20 clients
Take a PT with 20 clients, each paying £200 a month. So that makes £4,000 a month in sessions, all collected by card.
- Processing first. At 1.5% plus 20p per payment, Stripe takes £60 plus £4, so about £64.
- Then the subscription. TrueCoach Standard costs $69.98, PT Distinction Pro $59.90 and My PT Hub Premium $59. By contrast, Aasure costs £29.
- Then the add-ons. On Trainerize, payments and scheduling add $10 to $25 on top of Pro.
In other words, card processing often costs more than the software itself. So compare the whole bill for any personal trainer software, not just the headline.
Your time matters too, because an hour spent chasing invoices is an hour you cannot train. Our guide to your real hourly rate shows how unpaid admin shrinks it. The real pricing calculator then runs your own numbers.
When a coaching app beats Aasure
A coaching app beats Aasure whenever clients train without you. For example, say you coach 30 people online. Each one follows a four-week block on their phone, logs every set and sends a check-in on Sunday. In that business, the programme is the product.
But Aasure cannot deliver that product. It has no exercise library, no workout logging and no client training app. So for that coach, TrueCoach, Trainerize, PT Distinction or My PT Hub will serve far better. We would rather say so than sell the wrong tool.
However, the reverse holds for in-person training. When you see clients in a gym or a park, the app sits mostly idle. Instead, the time goes on bookings, late cancellations, block renewals and quiet clients. So that is where admin-first personal trainer software earns its fee.
Some PTs do both, and so they run two tools. For instance, a hybrid coach might use a programme app for online clients. Then they use a booking and admin tool for studio sessions. That costs more, but each tool does its own job well.
Which personal trainer software to pick, in a minute
- Clients follow programmes on their phones, five or fewer → Trainerize free or Grow, or PT Distinction Basic.
- Clients follow programmes, and the roster keeps growing → My PT Hub Premium for unlimited clients. Otherwise, try TrueCoach or PT Distinction Pro.
- You run a studio with classes and instructors → Mindbody or Glofox. Then get a written quote from both.
- In-person PT who only needs a booking link → Setmore free, or Calendly free.
- In-person PT drowning in bookings, cancellations and client admin → an admin-first tool such as Aasure.
Before you move anyone, read our guide on how to switch booking software without losing clients. Also watch retention while you switch personal trainer software. Our list of PT client retention warning signs shows which clients to call first.
Client health data needs careful handling
Most PTs collect a PAR-Q and injury notes before the first session. That information counts as health data under UK law. So where your personal trainer software stores it matters.
Health data can be about an individual's past, current or future health status.
The ICO's special category data guidance lists "data concerning health" as special category data. As a result, UK GDPR gives that data extra protection. Therefore, keep PAR-Qs inside your software, not in WhatsApp threads or email attachments. Also check who on your team can see them. Every personal trainer software tool here stores client notes, but ask each vendor where it keeps the data.
When a client wants to cancel a block they bought, Citizens Advice explains their side of the contract. Finally, for ideas on the business side, our round-up of personal trainer podcasts covers pricing, retention and marketing.
Common questions
What is the best personal trainer software for a UK PT?
It depends on your main job. If clients follow programmes on their phones, pick an app like TrueCoach, Trainerize, PT Distinction or My PT Hub. If sessions are in person, admin matters more. So a booking and admin tool like Aasure fits better.
Is there free personal trainer software?
Yes, with limits. Trainerize has a free plan for one coaching client. Setmore is free for up to four users, and Calendly has a free plan too. However, the free schedulers do not deliver workouts. Calendly's free plan also cannot take payments.
Does Aasure build workout programmes?
No. Aasure handles booking, reminders, client records and email marketing. It has no exercise library and no workout app for clients. If you coach online through programmes, a dedicated app will serve you better. Some trainers run both side by side.
How much does card processing add to personal trainer software?
Stripe charges 1.5% plus 20p for standard UK cards. On £4,000 of monthly sessions across 20 payments, that comes to about £64. So processing can cost more than the subscription itself. Every tool that takes card payments carries a charge like this.
Do I need special care with client health information?
Yes. PAR-Q forms and injury notes count as health data. The ICO treats health data as special category data, with extra protection. So choose software that stores it securely and lets you control access. Avoid keeping it in chat threads or spreadsheets.
Run the business side on one flat fee.
Aasure is booking, client records, reminders and email marketing for UK personal trainers, on one flat monthly fee. There is no commission and no charge per client. Every plan starts with a 30-day free trial, and no card is needed.
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